Levels decide who can read which files. They exist so that, for example, a salary file is only used for answers to people allowed to see it.
How levels work
- Levels go from A (lowest) to Z. You can refine a level with a second letter, such as AA or AC.
- Someone can read a file if their level is the same as the file’s level or higher.
- Levels are not just alphabetical. AC is above A but far below B.
- If a file has no rule, it follows its computer’s own setting. By default everyone with access to the computer can read all of its files.
- A person who cannot read a file never gets it in an answer.
Give someone a level
- Open Workspace, then People.
- Pick the person, and change their Clearance.
You can only give a level up to your own. If someone cannot see something they should, an admin of your workspace can change their level or add them to a team.
Give a file a level
Use an access rule. The level you set is the lowest level that can read the file.
A computer above your level
A computer that holds only files above your level shows as “Above your level, so you can’t use it”.